Terms and Conditions


Advertising on CareerHub
Advertising Fees
Short listing Service
Payment Terms
Use of Employer Data
Liability and Disclaimer

Advertising on CareerHub

Federation University Australia’s CareerHub is an online database used by the Student Careers and Employment service to advertise job vacancies to students and recent graduates of Federation University Australia (the University).

Employers and advertisers listing vacancies on the CareerHub system must abide by these terms and conditions and comply with all applicable employment laws and conditions.

The content of advertisements is the complete responsibility of the employer or advertiser. Employers and advertisers must ensure that all information provided in their advertisement does not breach any law or the rights of any person or entity. All employers and advertisers who wish to use CareerHub must comply with all relevant legislation including, but not limited to, the Fair Work Act 2009 (Cth), Competition and Consumer Act 2010 (Cth), Occupational Health and Safety Act 2004 (Vic), Equal Opportunity Act 1995 (Vic), Racial Discrimination Act 1975 (Cth), Sex Discrimination Act 1984 (Cth), Disability Discrimination Act 1992 (Cth), Age Discrimination Act 2004 (Cth), Human Rights and Equal Opportunity Commission Act 1986 (Cth) and Privacy Act 1988 (Cth).

Employers and advertisers must advertise actual/specific job vacancies. Student Careers and Employment will not accept advertisements for students to "register for possible opportunities" through any type of agency or third party recruiter.

An hourly, weekly, monthly or annual salary must be supplied for each vacancy. A range or minimum is acceptable as is reference to a relevant Award. A separate training wage is not acceptable unless it complies with State or Federal Awards or Agreements. If listing an Award, the actual name of the Award must be provided (eg. Transport Workers Award 1998).

All submitted vacancies are subject to approval by Student Careers and Employment staff before being advertised on CareerHub. Only genuine job vacancies will be advertised. If insufficient or incorrect information is supplied there will be delays in the advertising of the vacancy.

Recruitment agencies and third parties must provide the name of the client organisation to Student Careers and Employment, if requested to do so. Student Careers and Employment will not disclose the name of the client organisation unless required to do so by law.

Advertisements are processed Monday to Friday between 9am and 4.30pm, except when the University is closed. The maximum amount of time that an advertisement can stay live on CareerHub is three weeks for part-time and casual vacancies and four weeks for full-time vacancies. Extensions can be negotiated with Student Careers and Employment if deemed necessary.

Student Careers and Employment reserves the right in its absolute discretion to refuse, or withdraw any advertisement from CareerHub for any reason without explanation including, but not limited to, the following:

  • non-compliance with these terms and conditions
  • misleading or incorrect information has been provided;
  • a complaint has been received about the employer or advertiser;
  • where non-compliance with the law is reasonably suspected; or
  • the vacancy is considered to be inappropriate

Student Careers and Employment will not advertise the following:

  • commission only jobs;
  • work involving unpaid or reduced pay training / trial periods;
  • "business opportunities"
  • franchise ownership opportunities;
  • pyramid schemes;
  • positions where students must purchase a product or service; or
  • participation in research, if the research project has not received the approval of University Standing Committee on Ethics in Research on Humans;

Advertising Fees

  • No fees will be charged for advertising on CareerHub directly by employers or individuals.
  • Recruitment agencies and other third parties will be charged the current rate per advertisement (see current fees). Invoices will be raised once an advertisement is approved and standard University payment terms apply (ie. 30 days from the date of invoice).

Short Listing Service

A fee is payable for each position for which the short listing service applies (see current fees).

A position description must be submitted to assist in shortlisting and be agreed upon in writing before an advertisement will commence.

Timeframes for shortlisting will be agreed upon at the time of placing the advertisement and will vary depending on job requirements. 3-5 applicants will be forwarded to the employer or advertiser for assessment as part of the short listing service.

The candidates provided to the employer or advertiser will be the best candidates available for the vacancy based on advertisement response and a database search. The candidates in the shortlist will be those assessed by Student Careers and Employment as meeting the skills, knowledge and experience specified in the key selection criteria based on a review of their resume and telephone interview against the key selection criteria.

Student Careers and Employment will not be responsible for any errors, omissions or deceptions that may be contained in the resumes submitted by candidates or for performance once in a role. Employers are required to make their own decisions on employment and undertake reference checks.

The full Short-list service fee including GST is payable if any of the below occur:

  • The resumes of three (3) of the applicants from the shortlist meet the key selection criteria, regardless of whether any of those applicants ultimately fill the vacancy. You will be deemed to have accepted an applicant as meeting the key selection criteria if an applicant is contacted or interviewed by you or you confirm verbally or in writing that a candidate meets the selection criteria.
  • You employ or engage an applicant from the shortlist (regardless of the number of applicants on the shortlist).
  • Student Careers and Employment has not heard from you within 5 working days from the delivery of the shortlist to you.

Should you feel that the applicants do not meet the key selection criteria, you must advise Student Careers and Employment in writing within 5 working days explaining why the applicants are not suitable.

Payment Terms

Payment terms are 30 days from date of invoice.

The preferred payment methods are by Bpay or AusPost.

Direct payment into our bank account via EFT is available by contacting finance@federation.edu.au

If payment is not received within the 30 day period then the University will enter into its debt collection process.


The University is committed to protecting and maintaining the privacy, accuracy and security of personal information. Information is collected by Student Careers and Employment to advertise job vacancies to FedUni students and recent graduates. Please click here for the University's Information Privacy Statement - Collection, Use and Disclosure of Personal Information.

Student Careers and Employment will not provide personal information belonging to the University’s students or graduates unless as part of a short-listing arrangement. In this scenario Student Careers and Employment will inform students/graduates that they are acting under a shortlisting arrangement with the employer and the submission of their resume to the University Student Careers and Employment infers agreement for this information to be passed on to a potential employer.

Information provided as part of a short-listing arrangement must not be used for any other purpose or provided to a third party without permission from the student or graduate.

Use of Employer Data

Student Careers and Employment may use information provided by employers and advertisers to:

  • provide updates to them
  • clarify job details as necessary
  • alert them to other services to facilitate recruitment
  • send career-related/employment notices
  • undertake labour market research
  • assist in managing the Careers and Employment service
  • for liaison purposes between the University and its students
  • conduct syndicated or sponsored research on behalf of or in the direct interest of the University's strategic purposes

To opt out of this please email Student Careers and Employment on studentcareerhub@federation.edu.au.


Advertisement on the CareerHub system - written or verbal cancellation is permitted and the position will be withdrawn and an email will be sent informing students that the position has been withdrawn at the employer’s request.

Target email or mail out - cancellation in writing up until relevant data is retrieved from the Student Database will incur no cost. After this time the extraction fee is payable plus any costs incurred by the University. (see current fees)

Shortlisting service - Cancellation up until an applicant’s file is sent to the employer or advertiser must be in writing and will incur no cost. After this time, the full cost including GST is payable. (see current fees)

Attendance at events – cancellation dates will be stipulated for each event. Cancellation must be in writing and if before the agreed date no costs will be incurred. After the agreed date a proportion of the total booking fee will be payable to cover the costs incurred by the University.

Liability and Disclaimer

Student Careers and Employment does not act as agent for any employer or advertiser and does not recommend or endorse any organisations featured on CareerHub.

Although CareerHub is intended for FedUni students and graduates, Student Careers and Employment cannot guarantee that others will not view and apply for advertised vacancies. Student Careers and Employment accepts no responsibility for screening applicants and gives no assurance as to the suitability or skills of any student, graduate or other person who applies for any advertised position.

To the extent permitted by law, the University accepts no liability whatsoever to users, employers and advertisers in respect of any loss or damage (including but not limited to consequential and/ or indirect loss or damage) which may be suffered or incurred or which may arise directly or indirectly in respect of services provided by Student Careers and Employment whether in contract, tort, under statute or otherwise.

Employers and advertisers unconditionally indemnify the University and its officers, employees and students from and against all liability, loss, damage or expense (including legal fees on an indemnity basis) which the University or its officers, employees and students may suffer or sustain in any way connected with the use of CareerHub by the employer or advertiser.

Student Careers and Employment reserves the right to amend these terms and conditions at any time.